Legal notice

Name of company
The Private Hire Cook

Contact details
Tel: 07957091427

Business ID no.



Terms and Conditions


1. Prices

All menu prices are per person, Inclusive of Vat. We reserve the right to amend food and beverage prices. Wine prices may be amended to allow for any Government Taxes and Currency fluctuations.

2. Menus

Whilst every effort is made to keep within the menu description we reserve the right to suggest alternatives should there be any fluctuation in market prices or shortages in certain commodities.

3. Confirmation/Deposits

A booking is subject to availability at the time of confirmation and will only become confirmed upon receipt of a completed and signed Event Booking Form and a non-returnable deposit of 50%. If you would like a meeting to discuss the broad details of your Event before paying the deposit, please contact us to arrange this.

4. Final Details and Numbers

The final numbers must be given 2 weeks in advance of the event. This final number, or the actual number served on the day, (whichever is the greater) will be charged to your invoice.

5. Location and Facilities at Venue

If your chosen venue is particularly remote or facilities there are insufficient to comply with all aspects of health and safety, then we reserve the right to implement supplementary charges. In these cases, a secondary site survey is advised.

6. Circumstances Beyond our Control

We accept no liability for a breech of these terms and conditions caused by circumstances beyond our control, which will include (but not be limited to) industrial action, fire, flooding, adverse weather conditions, accidents, riots, civil unrest or war. In the case of such events we will endeavour to work with you to find a suitable alternative but if this does not prove possible we will terminate this contract and refund any monies paid to us by you.

7. Cancellation (of previously confirmed bookings)

If your booking is cancelled with us, your 50% deposit is non-refundable.

Under normal circumstances, the following scale of charges will be made. These charges take into account potential losses incurred in declining other bookings due to our commitment to your event. These calculations would also include any goods, services or equipment that we may have ordered from Sub-Contractors whose additional terms may also apply.

i. 2-4 weeks prior to the event – 50% of gross event value minus deposit.

ii. Less than two weeks prior to the event – 75% of gross event value minus deposit.

iii. The cancellation fee will be based on the minimum chargeable numbers on the Event Booking Form/Planner.

8. Settlement of Account

Payment of our final account is due 7 days before the date of the event. Any additional costs that occur during the event will be invoiced 7 days. Cheques should be made payable to "The Private Hire Cook‟. We reserve the right to charge interest at the rate of 4% above bank base rate (compounded monthly) on all overdue accounts.

9. Customer Property

The Private Hire Cook and its staff cannot be responsible for property belonging to guests. Whilst every effort is made to safeguard guests property, we cannot accept liability for any loss or damage arising, however caused.

10. Left Over Food

It is company policy to leave any remaining food for the client unless otherwise stated. Removal must be requested on the day.


Gift Vouchers


We do not put an end date on the use of our vouchers but the following terms apply-

  • Use at the original specified address or within 10 miles of this ie hired function room, friends property. For clients who have moved property, it is at the discretion of The Private Hire Cook to refuse a job due to location.
  • Voucher can be split over a number of jobs.
  • Standard terms and conditions apply as per any paying client.
  • Non-refundable